Albert Einstein is often quoted as saying, "If a cluttered desk is a sign of a cluttered mind, of what, then, is an empty desk a sign?"  - If he were around today, then we could say it’s because of Document Management.

Documentation Management is a critical mission of any operation, having your documentation, structured and organised can take care of your archiving, regulatory issues, internal communications, and therefore save you time and money

Three problems of document management

Lost documents

Anyone with a few documents will recognise that they often struggle to find that document, that you worked on last week, that you need in time for your meeting in 10 mins. Was it on a shared drive, on my PC or my laptop?

Confusion

When you are running a business or team, and have all the company documentation provided by teams across the business. Its often confusing to know who owns the document, it could be HR, Payroll, Finance, and when did they last review the document?

Easily found

So you have a new person join the team and you want them to find your important documents, perhaps it’s the Travel policy, employee guide or how to book annual leave. Are your documents readily available for your team to find, have they read the Health and Safety handbook?

Our Solution, Benefits and Results

The functional requirements of your document management system are unique to you, as such, we do not recommend one system, but would help to scale a system that meets the needs of your business.

Things to look for in a Document management system

  • Use of Metadata to categorise and separate your files (tags to each file, like HR, or Finance etc)
  • File sharing and collaboration
  • Accessed from anywhere
  • Secure from prying eyes
  • Workflow

As the requirements of a document management system are unique to you and your organisation, we would welcome the opportunity to discuss what you want to achieve and develop a system that is scaled to meets the needs of your business.

We will explain the pros and cons, and identify the system for you. This could be using the building blocks of your existing Office 365 / Sharepoint system, through to partner organisations with specialist skills in this area.

Novo-K

Every relationship begins somewhere so please get in touch!

Venture House, 2 Arlington Square, Bracknell RG12 1WA

0800 002 9025

Contact us

Every relationship begins somewhere, so please get in touch!