Tendering for products and services can be a complex process, resource hungry and requires specialist skills. If not proactively managed it can expose you to unnecessary risk, increased costs and deliver a solution that will not meet your organisational requirements.

Three main problems when tendering for goods and services

Resource

Attracting and retaining talented staff is a challenge to many organisations.  Experienced Procurement resource required to manage a successful tender can also be considered costly and therefore not seen as a priority.

Process

The procurement process can become quite complex and hard to manage if not overseen by an experienced resource or team. Developing your own standardised approach can be challenging as it needs to be transparent, deliver results whilst also remaining adaptable and easy to use. 

 

Tools

Accessing best procurement practice tools which then require standardising and training out across your organisation before implementing, can be costly due to the time and resource required to develop, deliver and maintain.  

Our Solution = SMARTtender

At Novo­-K we support organisations through our SMARTtender solution using our Sourcing 2 Supervision model. It is a straightforward end­-to­-end service, delivering best practice and expert procurement.

Wherever you are in your tender our specialist team will help you complete the activity with favourable contract terms, deliver value for money and build stronger supplier relationships

Key Benefits

Resource

You can access the expert procurement support and guidance when you need and where you need it. A cost effective solution versus the loaded cost of an in-house team, with high productivity and category expertise.  

Process

We have developed a straight forward 4 step process ‘Sourcing 2 Supervision’ It follows a journey which can be tailored for the requirement and needs of a stakeholder or the organisation. Using this process you can ensure a transparent and fair tendering process, ensure you have favourable contract terms and can deliver up to 20% cost savings. 

Tools

We provide access to up to date best practice tools which we can tailor to your organisational needs. We can provide training, support and guidance. In addition we are able to provide access to an e­procurement platform, providing a suite of solutions including  e-auction functionality.

SMARTtender utilises our Sourcing 2 Supervision model 

  • Spend review and analysis
  • Specification and selection criteria
  • Market analysis and supplier identification
  • Formal approach to suppliers  
  • Supplier responses analysed
  • Identify preferred supplier
  • Complete commercial negotiation
  • Agree and finalise legal contract
  • Award contract and commence delivery
  • Implement governance meetings
  • Monitor contractual deliverables
  • Manage continuous improvement and innovation

Our Tier 1 package includes:

  • Tender guidance - Sourcing, Selection, Signing and Supervision
  • Remote - Phone and Email to support a lead within your organisation
  • Standard templates and tools

Our Tier 2 package includes:

  • Dedicated Procurement Specialist
  • Tender Guidance - Sourcing, Selection, Signing and Supervision
  • Remote - Phone and Email to support a lead within your organisation
  • Standard templates and tools
  • Access to e-sourcing tool
  • Supplier negotiation advice and guidance

Our Tier 1 package includes:

  • Dedicated Procurement Specialist
  • Onsite visit to capture requirements
  • Tender Guidance - Sourcing, Selection, Signing and Supervision
  • Remote - Phone and Email to support a lead within your organisation
  • Access to e-sourcing tool
  • Onsite supplier adjudication interview
  • Negotiation support
  • Contract support

Our SMARTproducts

SMARTcheck

SMARTpolicies

SMARTtender

SMARTconsult

SMARTsource

End-to-End Support

Novo-K

Every relationship begins somewhere so please get in touch! We look forward to speaking to you soon.

0800 002 9025

Contact us

Every relationship begins somewhere, so please get in touch!