Becoming an approved supplier
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Supplier Minimum Requirements

 

Register an expression of interest to do business with us or our clients

Register here

Novo-K values strong open relationships with partners and suppliers we work with. We encourage our clients to build diverse supply chains and actively choose to work with suppliers that align to their ethics and values.  

Your suitability to become a supplier to one of our clients, will typically be managed through an open and fair selection process, sometimes as part of competitive process. Regardless of procurement approach, there is a set of minimum requirements that we expect all of our suppliers to meet, where evidence may be requested. If you are a smaller business, we will always take a reasonable approach so that you are not disadvantaged, and we can maintain our commitment to engaging with all sizes of business in a fair and transparent manner.  

If the goods or services you provide, align with our client’s requirements, we may ask you to provide further detail on your ability to meet our minimum requirements. At this stage we are just looking for confirmation. 

Novo-K’s clients minimum supplier requirements include: 

Insurance 

You or your company must have current business insurance relevant to the value and risk of the goods and or services being provided. Our clients expect you to hold the following insurances:  

  • Public and Product Liability  
  • Employer’s Liability  
  • Professional Indemnity  
  • Cyber and Data Insurance  
Health and Safety 

You or your company complies with the Health and Safety at Work etc., Act 1974, and has not been served with any improvement or prohibition notices by an enforcing authority or been prosecuted for breaches of any health and safety legislation in the last 3 years. 

Equalities and Inclusion 

You or your company complies with the Equality Act 2010, and that in the last three years your company has not been the subject of formal investigation by the Equality and Human Rights Commission on grounds of alleged unlawful discrimination or has any finding of unlawful discrimination been made against your company by any court or tribunal. 

Sustainability 

You or your company has a Sustainability Policy and that in the last 3 years your company has not been prosecuted for breaking any UK/EU environmental law or had a notice served on it by an environmental regulator or authority. 

Privacy and Data Protection 

You or your company complies with the Data Protection Act 2018, and in the last three years you or your company has not been the subject of formal investigation by the Information Commissioner’s Office (ICO) or had any findings of unlawfulness or action (enforcement notice, undertaking, prosecutions, fines, audits, advisory visits or an overview report, etc.) been made or taken against your company by the ICO. 

Quality Assurance 

It is desirable for you or your company to hold an ISO 9001 or have an equivalent Quality Assurance System. 

Business Practices   

You are able to provide a copy of your accounts for the last two years, or Audited accounts where required by the Companies Act. 

You are open and transparent regarding your financial situation and current trading activity with Novo-K and our clients, so as not to pose us unnecessary risk. 

You or your company are not in a state of administration, bankruptcy, insolvency, compulsory winding up, receivership, composition with creditors. 

In the last 7 years you or your company has not been convicted of a criminal offence related to business or professional conduct. 

In the past 5 years you or your company has not been convicted anywhere in the world of:  participation or conspiracy in a criminal organisation corruption, bribery, terrorist offences, fraud, child labour or human trafficking, drug trafficking, or sexual offences. 

You or your company have fulfilled their obligations related to payment of taxes and/or social security contributions and will provide copies of any tax documentation that is required 

You or your company have the relevant licences or membership of an appropriate organisation to carry out your business where required by law. 

You or your company only employ staff who are legally eligible to work in the UK. 

Conflict of Interest Issues 

We may at a later stage ask you to confirm, that there are no circumstances, or you disclose the circumstances, that could lead to a conflict of interest between Novo-K / our client and your business. 

Modern Slavery Act 2015 

Novo-K has a commitment to abolishing Modern Slavery in our supply chain and welcomes the commitment of our supplier to do the same. 

If you are over the legal threshold of £36m, we would also require your company to comply with the provisions of the Modern Slavery Act 2015.

 

Values / Cultural fit 

We expect our suppliers to adhere to the Ethical Trading Initiatives base code.  https://www.ethicaltrade.org/  

  • Freedom of Labour – that no forced, bonded or involuntary prison labour is used in the supply chain of your product or service
  • You provide safe and hygienic working conditions for your people 
  • That Child labour shall not be used 
  • You are a Living wage employer 
  • Working Time Directive  
  • Provision of regular employment on the basis of recognised employment relationship
  • No harsh or inhumane treatment is allowed 

  

In particular we would not want to work with organisations that benefit from Tobacco sales, Arms, Gambling, Child detention, high-cost loans 

If you would like to register an expression of interest to do business with us,please complete the form available here​ 

 

By registering your company on this list, does not constitute an expressed or implied contract or offer to work with us or our clients.